Category Archives: Commercial – Conference/Huddle rooms

Smart Ways to Invest Funds Remaining in Your 2017 Budget

As 2017 draws to a close, so does the availability of funds allocated for 2017 spending. The New Year brings opportunities to upgrade existing infrastructure, increase productivity through updated collaborative technologies and promote your brand through dynamic lobby displays and improvements to client-facing spaces.

By purchasing equipment now that will be implemented into your 2018 projects you’ll be able to take advantage of the additional funding while stretching the capabilities of next year’s budget. We can help you and your team strategize, aligning your technology systems with your vision and overall budget. Here are some items for consideration:

Digital Upgrade

Does your system provide connectivity for today’s digital devices? Users have an expectation of utilizing a meeting space with plug-and-play technologies. Transitioning from outdated analog to digital capabilities is paramount to ensure this functionality. Does your system, for example, have connectivity for wireless, HDMI and mini display port?

Meeting Spaces

Meeting spaces that are easier to use and more collaborative increase user adoption which, in turn, results in faster decision-making and greater productivity. In the trending open-office environment, huddle spaces offer a focused, collaborative meeting space for small group presentations and ad hoc meetings. Interactive collaborative displays, robust cameras that are soft codec-enabled (Skype for Business, Bluejeans, etc.), and wireless presentation connectivity promote efficient, productive meetings in these spaces.

Traditional conference rooms with audio and video-conferencing capabilities would benefit from these enhancements as well as an automated control system.  Lighting scenes and motorized shades can also be integrated into the room’s control for an improved user experience. If your room features an older projection system, an upgrade to a laser projector would offer a more engaging presentation along with a significantly lower total cost of ownership (TCO).

Client-facing Areas

Your lobby/reception area is your first opportunity to engage your customers or prospective employees and convey your brand. Dynamic digital signage can enforce your branding, promote your products and services and inform dwellers of important information and events. Innovative meeting spaces in these client areas make a lasting impression.

Hands-on Experience Centers are a great way to engage clients through various interactive displays and immersive technologies.  Architectural features in these environments are accentuated by inspired mosaic displays and exceptionally designed lighting for the ultimate customer experience.

Sound Management & Speech Privacy

Proven to increase worker productivity in today’s open office environments, sound masking eliminates noise distractions. It also adds privacy of enclosed meeting and office spaces from common areas, rendering speech unintelligible.

Acoustics are another noise control solution providing barriers and sound absorption that lessen overall noise levels and reduce reverberation from hard surfaces. This increases intelligibility in desired areas and provides a more comfortable working environment. There are numerous ways to address acoustic control. LaScala can provide consultation and recommend the appropriate solution for your space.

If you’ve done a great job at controlling your budget throughout the year and find yourself with a surplus, consider an investment in technology that will help grow your business, increase efficiency and foster an innovative and collaborative environment for your employees. Give us a call to strategize ways to put your remaining budget to work for you in 2018 and for years to come.

What’s Important to Know About Furniture for AV Storage and Wire Management

Technologies for today’s homes and offices are sleek, contemporary and elegant. Some elements, such as touch panels, custom-framed displays and speakers that look as incredible as they sound, are meant to be seen. But then there’s the behind-the-scenes components; the receivers, amplifiers, switchers…all the things with the blinking lights and knobs that you choose to either showcase or hide away. Either way, they all “live” somewhere and that somewhere has specific requirements.

Technology systems are comprised of various electronic components that require power and, inherently, produce heat. Like your laptop or other electronic devices, they need proper ventilation for reliable, peak performance. Not all furniture is suitable to store electronics.

Choices for housing audio video gear are numerous and offer clever solutions for providing air-flow, managing cables and allowing IR signal visibility when required. Regardless of whether your components are stored in an equipment rack in an out-of-the-way storage closet or front-and-center in a media cabinet or credenza, purpose-built AV furniture will provide these critical features.

The AV Rack

AV equipment racks are available in various heights, measured in rack spaces or units, depending on the requirement of the components.  They can be installed inside of a media cabinet, on a wall using a swing-out mount or placed on casters for ease of accessibility when servicing. For extensive whole-house or integrated commercial systems, multiple racks may be required. Racks can be placed in the room or located in an off-area such as a centrally located, climate-controlled closet. Some installations will require forced ventilation through the use of thermostatic rack fans that will draw heat from the gear.  When gear is stored in an enclosed unit, it is imperative that air be allowed to flow so that the heat can adequately dissipate.

Wireless But Not Cordless

The beauty of an integrated system is, well, that it’s integrated; all the systems “talk” to each other.  Talking equals connectivity and connectivity equals cabling and cords, including wireless solutions. While wireless gear and speakers offer elegant, wire-free signal, electronics still require power. AV furniture provides access to the components as well as rack “rails” or channels to attractively conceal or “manage” the wiring.

Once the cabling leaves the rack or unit, the best path for wire runs needs to be determined, along with factoring in the length of the run and calculating conduit specifications.  This is where LaScala shines. We’ve got the tools and know-how to get cables from Point A to Point B with minimal impact and while factoring in future demands and incorporating those unattractive wires into an aesthetically pleasing (or even invisible) design.

Depth is also a consideration when placing components. In addition to allowing some space for airflow, connecters and cables add to the depth required for the back of the gear.  At a minimum, plan for a depth of 20”. Knobs and control access are also a factor for various reasons. First, units with doors need suitable clearance to close properly. Second, if the system is IR-controlled, a clear line-of-sight must be established otherwise an IR distribution system will be required.

Gaming consoles and media storage present additional considerations. With all that processing going on, game consoles give off considerably more heat than AV equipment and, while they are RF (radio frequency which does not require sightline) allowing for entertainment unit doors to remain closed, gamers still need convenient access to the unit to charge their controllers.  And, even though it seems the thing to do, Media should be stored separately from electronic equipment so the heat does not affect the digital content.

Customization and Communication

While audio video racks and entertainment units are available in a wide variety of sizes and styles, custom units are often desired. Some people embrace the high-tech electronics and incorporate the sophisticated gear into the room’s design through custom-framed racks that face the interior. We love this approach but advise that they be installed at the back of room so as not to be a distraction while viewing an LED display or projection screen.  Another popular solution is that of the “floating” shelves or enclosed media unit. These units are bracketed to the wall without a base as if they are hovering above the floor. For any of your custom work, we can provide you or your interior design professional with detailed drawings and/or dimensions for millwork. We will also communicate with your electrician or other trade where power drops need to be located.

Form and Function are One!

Today’s purpose-built AV furniture – credenzas, entertainment centers and glass étagères -will offer proper ventilation, accessibility to components and elegant wire management.  We’ll determine the space requirements and share with you and your designer a variety of elegant choices or, when a custom solution is desired, provide the details needed to create the perfect solution for your home or office technology.

Simple Collaborative Presentation Systems

It’s a basic expectation really. You want to walk into a meeting room, easily connect your laptop, and make a presentation.  And you can.  Your conference room or huddle room system can be a simple plug-and-present; a wireless solution or one that is controlled by your smartphone. But, like all good designs, great outcomes depend on great input.  While any of those solutions may be an effective presentation system, if it doesn’t suit the needs of the user, it will fall short of expectation.  An effective presentation system is not as much about the technology as it is the user experience.  A few simple questions will uncover the right solution for you and your team.

Define and Design

The first step in designing a system is to define the desired user experience for all users.  The right solution will depend on:

  • Who will be using the system? Will it be a defined group or will the room be open to visitors or personnel from other offices?
  • What is their experience level?
  • What are your company’s workflows?
  • Are you wanting teleconferencing, video conferencing, content sharing, whiteboarding?
  • Is there a company standard such as Skype for Business?
  • What is the desired interface?  Minimal interaction, single-button press or plug-n-play? Do you want to avoid the use of small, uninstalled units such as a hand-held remote control that may disappear in a huddle room?
  • Will users be mobile – on smart phones or tablets?
  • How many connections are anticipated?
  • Do you want the system to detect user mobile phones, syncing the system based on the room’s scheduled calendar event?
  • Are you wanting to create a standardized solution that will be replicated across the enterprise?

 

Let’s Be Clear

In this era of rapidly evolving technologies, new acronyms and terminologies abound. VC, VTC, VMR and UC, for example, can mean a variety of things depending on who you’re talking to.  One person’s definition of video conferencing may mean a traditional conference room setting with dual-screen monitors and sophisticated cameras that track movement, displaying far side participants as well as shared content.  Another may be imagining a video call in the cloud with a completely remote or mobile staff.  Collaboration is another term that requires a clear definition.  To some it means simple screen sharing via Webex or Go-to-Meeting while others imagine a fully interactive experience that allows wireless sharing of multiple PCs or collaborative whiteboarding.

Wired, Wireless and your IT Department

Wireless presentations from a laptop, tablet or mobile phone (Bring Your Own Device) can offer seamless, convenient connectivity to the shared display, but not all IT departments allow this accessibility due to network security. Several solutions on the market today offer point-to-point connectivity, enabling connectivity via a self-contained Wi-Fi without being on your network.  Some companies require heightened security measures, restricting wireless and providing only a secure wired solution.

 

Designed to Scale

Your communications, conferencing and presentation systems are a strategy, not a trend.  Be sure your system is based on your needs and desired outcomes and not the latest solution offering by a particular manufacturer.  It should take into account your potential for future needs and growth and provide the required scalability.  As you add spaces and staff, standardizing on a solution that can be replicated throughout the building or across the campus is a clear cost advantage.  Not only will it save in design and installation costs, but users will be more likely to adopt and use the technology in the room if they are already familiar with it.  Savings are also realized on employee training.

Scalability needs to support technology needs as well. A well thought out strategy and design will provide IT infrastructure to support growth over the next 5 years or more. Network and data requirements, multiple VLANs and robust Wi-Fi can be implemented now, along with conduit and pre-wire for future expansion.

The solution drives the best possible outcome. Partner with an AV/IT professional to create huddle spaces, meeting rooms and board rooms that are efficient, effective and impactful, for your users and for your bottom line.

Additional Resources:

PC Magazine’s “The Best Video Conferencing Software of 2017

Crestron fully Integrated, Effortless Meetings

Extron features simple, intuitive collaboration

LaSala’s Engineering, Design Services and Deliverables